Document Management

Most offices need some sort of system to address the following questions related to managing documents.  We can provide an online storage system (Extranet) to make document management easier.

Storage
Where will we keep our documents? How much can we spend to store them?

Retrieval
How can people find needed documents? How much time can be spent looking for them?

Filing
How do we organize our documents? How do we ensure documents are filed appropriately?

Security
How do we protect against the loss, tampering or destruction of documents? How do we keep sensitive information hidden?

Archival
How do we ensure the readability of documents in the future? How can we protect our documents against fires, floods or natural disasters?

Retention
How do we decide what documents to retain? How long should they be kept? How do we remove them afterwards?

Distribution
How do we get documents into the hands of people who need them? How much can we spend to distribute the documents?

Workflow
If documents need to pass from one person to another, what are the rules for how their work should flow?

Creation
If more than one person is involved in creating a document, how will the people collaborate?